Client Industry
US-based digital health company optimizing surgical workflows with surgery case management.
AI-Powered Surgery Case Management Solution
An intelligent platform that replaces fragmented surgical workflows with a centralized solution. It keeps patients, care teams, and insurers connected, providing real-time surgery case tracking, billing coordination, and seamless onboarding for smoother surgical operations.
Request For a DemoEnhancements
- AI-powered PDF schedule conversion
- Resource library on endometriosis
- Bulk data upload with OCR (95%+ accuracy)
- HIPAA-compliant secure infrastructure
- Mobile-friendly case logging
- Unified patient-to-case workflow
- Integrated MIPS quality metrics
Services Delivered
- Patient onboarding and e-signature
- Case logging and tracking
- AI-driven PDF workflow automation
- Billing and payment processing
- Real-time reporting
The Tech Stack
- React Native
- Node.js
- Playwright
- ReactJS
Project Overview:
Research shows that about 16.8% of surgical patients face delays between the decision to operate and the procedure due to fragmented workflows. The absence of a centralized surgery case management platform created a gap in efficient coordination between anesthesia groups, patients, and insurers.
Our client sought a HIPAA-compliant platform for coordination between anesthesia teams, patients, and insurers. AkshatMedTech delivered a cross-platform web and mobile solution with AI case tracking, bulk data uploads, secure onboarding, and real-time reporting, helping surgical teams work faster, stay organized, and run smoother operations.
Challenges Faced
01
Surgical teams and anesthesia groups were juggling across disconnected systems, leading to inefficiencies and delays.
Solutions We Delivered
Centralized Surgery Case Management
We replaced fragmented surgical workflows with a HIPAA-compliant surgery case management platform that connects patients, care teams, and insurers. This unified approach reduces delays, prevents billing errors, and streamlines patient onboarding.
⌕ Search cases, patients…Dr. ArisAnesthesiologist
Surgery Case OverviewActive4Onboarded38Pending bills6
PATIENT · CASE #4821John DoeTotal Hip · Dr. Jeffrey Lewis
In Recovery
Insurance Pre-Authorization
AI Insight: Financial delay flagged — resolving
Timeline
9:41
Case Overview
Progress
Billing
Real-Time Surgery Case Tracking
AI-powered PDF schedule intelligence transforms paper-heavy data into actionable workflows. Providers and care teams get real-time visibility into patient care, onboarding, and billing, improving coordination and operational efficiency.
⌕ Search cases, patients…Dr. ArisAnesthesiologist
AI PDF Schedule Conversionschedule.pdf
Structured cases
John Doe · Hip
Ana Ray · Knee
Lee Kim · Spine
OCR accuracy 95%+ · 120 rows in 8 sec
9:41
Live Tracking
Progress
Billing
Role-Based Dashboards
Tailored dashboards allow providers (hospitals and anesthesia facilities) to manage case logging and surgery billing, patients to complete forms through a Gateway portal, and admins to control platform features, roles, and access settings.
⌕ Search cases, patients…AdminAnesthesiologist
Role-Based Command CenterHospital viewLiveAnesthesia viewLiveInsurer viewLive
Access controls
Log surgery casesAllowed
Complete formsAllowed
Approve billingAllowed
9:41
My Cases
Progress
Billing
Integrated Billing and Third-Party Workflows
Automated billing is handled via file processing, with patients coded across systems for accurate billing coordination. Connect forms and documentation are managed digitally through third-party applications, reducing paperwork while ensuring compliance and security.
⌕ Search cases, patients…Dr. ArisAnesthesiologist
Billing WorkflowCollected$248KPending$42KDenied1.2%
Revenue trend
9:41
Invoices
Progress
Billing
Integrated Quality Capture MIPS
MIPS quality metrics are built directly into the surgical flow for compliance and reporting, enabling care teams to track performance and ensure regulatory standards are met.
⌕ Search cases, patients…Dr. ArisAnesthesiologist
Regulatory Performance88MIPS score
Quality measures
Anesthesia
Safety
Outcomes
9:41
Quality
Progress
Billing
Data-Driven Insights and Reporting
Providers access detailed reports on revenue, cases handled, and patient registrations, supporting informed decision-making and efficient surgical operations.
⌕ Search cases, patients…Dr. ArisAnesthesiologist
Insights & ReportingCases1,240On-time94%Revenue$1.2M
Monthly trend
9:41
Reports
Progress
Billing
Impact
⌕ Search cases, patients…Dr. ArisAnesthesiologist
Cash flow+25%Errors−40%Cases1,284
Operational & Financial Impact
98%On-time
9:41
Reports
Progress
Billing
- 25% Faster Cash Flow Coordinating patient onboarding, virtual invoice execution and billing accurately upon (25%), ensuring faster payments.
- 2x Enhanced Collaboration Real-time case tracking and role-based dashboards enabled teams to work together and access data effectively.
- Reduced Billing Errors CPT/CPT, AI-assisted workflows and automated data pulling reduced manual errors, making billing smoother and more accurate.
- Streamlined Surgical Operations Centralized case flow and management gave hospitals real-time control of scheduling and patient registration.
- HIPAA-Compliant, Trusted Platform Robust infrastructure and compliance protocols ensured data privacy, safe sharing and reliability.